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- Annual General Meeting (AGM) to be held 7pm-8:30pm Thu 26 Jan 2017 at SASH in Magrath
- Prev Meeting: Thu 24 Nov 2016
- Current Chamber Executive contact list can be viewed at magrathchamber.com/executive.html
Agenda:
- Prior minutes
- Chamber Reports
- Chamber emails
Minutes of the Magrath and District Chamber of Commerce Society taken by Roger Davies on Thu 26 Jan 2017 at SASH:
- 7pm Welcome and many thanks to SASH and Mr Darren Bennett and SASH staff for providing the venue and meal (pizza and salad!) for our meeting. Pres Jay Mackenzie presiding and conducting. In attendance: Grant Zobell, Arlen Bennett Magrath Pharmacy, Jay Mackenzie Roosters, Troy Speelman ATB, Shannon Sabey, Secretary Roger Davies SSDirect, Treasurer Julia Moore and Ross Moore CanSecSys. Regrets Duane Thomson Keyline (out of town) and Darren Bennett SASH (other meetings).
- Hometown Christmas reports. Well received and attended event and considered very successful this year. All money collected for tables now deposited in bank (half from Paypal and half collected in cash). Expenses for kids tattoos tables paid.
- Memberships are due by 31 Jan 2017. Notices went out by email and with Town Business Licence Renewal letter. Also posted on social media and Chamber website. To date we have received 12 membership renewals for 2017 chamber year. Update: Roger created new payment links e.g. https://www.paypal.me/magrathchamber/50 to accommodate member online payments (see 2017 Invoice page).
- Treasurer Julia announced she will be stepping down this year as soon as replacement can be installed as they are preparing for possible mission (for LDS Church). Shannon agreed to assign a staff member to take over these duties for 2017 in near future. Financial reports given: $20,000 raised in past years Gala's was transferred to Town of Magrath for the trail system project by Jay/Roger in Jan 2017, leaving just over $500 in the Chamber 1st Choice savings account. She reports we have $8440 in current Chamber operating account at ATB as well.
- Shannon noted plans for next Gala will be for Jan 2019 when school renovations should be complete. Discussed when Citizen, Youth, Business of Year awards should resume. Decided to wait to be awarded in conjunction with next Gala - resume in 2019.
- Arlen reported on what he knows of the upcoming Chataugua event. No firm information yet, but it appears that no events will be held in Magrath this year and may be held earlier than Aug (perhaps Jun 2017 in Stirling/Raymond). We need to contact town for more details before proceeding. - pending further details.
- Roger noted Chamber bylaw Section 17 prohibit members holding same office (except for position of Treasurer) for more than 1 year. After some discussion, it was moved that we strike the phrase referencing the 1 year limit from that section. It was moved by Shannon Sabey/Arlen Bennett that Section 17 shall now read: "A president, vice president, secretary, and treasurer will be the officers or executive and 5 other members will be elected from among the members as directors each year at the annual general meeting and will form the Board. They will remain in office for one year or until their successors are appointed." Approved.
- Discussed 2017 Executive. Jay Mackenzie busy but willing to continue on as Chamber President. Approved by acclamation. Arlen Bennett was nominated to continue serving as Chamber Vice President for 2017. Approved by acclamation. Roger Davies is happy to continue serving as Chamber Secretary. Approved by acclamation. Roger proposed that we ask Shannon Sabey, Troy Speelman, Bruce Jackson, Ross Moore and Jennifer Sabey be asked to serve as Chamber Directors for 2017. Approved.
- Roger noted we need to update the financial signing authorities for 1st Choice account (and the one at ATB), They require the minutes to reflect this request. Moved that Jay Mackenzie as Chamber President, Arlen Bennett as Chamber Vice President, and Roger Davies as Chamber Secretary be added as financial signing authorities for the Chamber at both banks starting Jan 2017. Approved.
- Discussed status of Chamber Tradeshows. Unsure as to when would be best time. Shannon suggested a 2018 tradeshow might be good. Ross agreed 2017 would be too early. Roger reported several inquiries already for possible bookings. No decision set for a specific date. Roger will update online information accordingly. Defer.
- Shannon reported on inquiry from Laura Loose re Carbon Tax Protest headed by the Brooks Chamber of Commerce. Pending receipt of further information, our Board in favour of supporting their efforts. Motion by Roger to have Shannon proceed and obtain more information from L Loose. Approved
- Arlen noted comparison of Fort Macleod town website vs our Town of Magrath. He finds their business directory much more complete and usable than ours. Suggested we encourage upgrades be considered for our town site. Roger noted the site is improving over time, but feels it would be nice to have more documents available online - all bylaws, online tax/water billings, etc. Roger noted that the Commentator is shutting down. Perhaps the Chamber could take over part of it's function - specifically an printed annual business phone directory for free distribution to town residents. An online version could be available as well.
- Grant would like to see more Chamber sponsored Professional Development and opportunities for networking. Another suggestion for next tradeshow: a mini shark tank or dragons den format program with local talent and ideas supporting local business.
- Discussed some other ideas for future - Roger would like to see large digital sign for town. Jay noted current town bylaws prohibit signage that faces traffic (is that on the website?). Should we sponsor a Chamber float for town celebration? What involvement for Chataugua 2018 by Chamber?
- Discussed date for next meeting. We had previously suggested meeting every 4th Thu at Magrath Cafe. Shannon suggested Mar vs Feb would be ok. Conflicts noted for Thu 23 Mar with Lethbridge Home and Garden Show with some Chamber members. Jay moved we skip Feb 2016 and hold our next Chamber meeting at 7pm on Tue 21 Mar 2017 at the Magrath Cafe. Approved. 8:30pm Motion to adjourn.
? when will next Chamber Tradeshow be held ? yet to be determined - defer
? what is fee schedule for 2017 memberships ? same as before
? when will next Gala be held ? planning for Jan 2019
? who is new executive for 2017 ? see point 8 above
? when will new logo be implemented onto the website (roger) ? started Jan 2017
? are any changes required to membership roster this year ? see membership pages for current list.
? what is fee schedule for 2017 memberships ? same as before
? when will next Gala be held ? planning for Jan 2019
? who is new executive for 2017 ? see point 8 above
? when will new logo be implemented onto the website (roger) ? started Jan 2017
? are any changes required to membership roster this year ? see membership pages for current list.