Home > Members > Projects > Minutes : Minutes 8 Jul 2010 7pm Chamber Board Meeting > Forms

Magrath and District Chamber of Commerce
Board Meeting July 8, 2010 at 7pm  at Westwind News Office

Attending: Jay Mackenzie, Duane Thomson, Roger Davies. Richard Spencer, Arlen Bennett, Ross Moore, Wade Hatch, Warren Schoff. Regrets: Rhoda Parent

1. Call to order Presiding Chamber President Jay Mackenzie 7pm
2. Minutes of Previous Meetings (Jun 4 Board and Jun 10 General) discussed and approved. Moved by Ross, second Jay. All in favor.
3. Duane provided info binders for President, Vice President, Secretary, and Treasurer. Information therein to be used, maintained and passed on after future elections.
4. Discussed local business data collection project. Town used FCSS staff to update their list. Only half the business owners present at this meeting were contacted by them, however. We can access their data and verify/expand with our member information. Duane will coordinate and monitor.
5. Jay reported that forms for incorporation have been prepared and mailed to Edmonton.
6. Roger reported that bank account is being set up at ATB per request by Treasurer. Early next week executive will need to go by and provide ID and Signatures at bank to finalize setup. New executive to be signators: Pres Jay Mackenzie, Vice Pres Duane Thomson, Treasurer Richard Spencer, or Secretary Roger Davies.
7. Discussed items yet to do: Magrath map, logo design, online member directory, etc. Warren will prepare sample logo.
8. Warren reported that Rhoda had received permission to use Handibus for parade. He will prepare signage for van and Seniors will ride inside. Discussed need for candy for parade day and decoration supplies for day before. We will need a crew on Fri evening 23 Jul Fri to help decorate. Any interested persons please meet at Warren's house that evening.
9. Discussed development project planned north of Town Hall. Touched on need for Beautification and Business Development in Magrath. Split opinions on suggestion to develop policy for requesting architectural controls for town and how to implement.
10. Ross suggested we invite Town of Magrath to designate a representative to sit as an additional board member to act as liason between Chamber and Town. Duane moved that we accept this concept and send at letter requesting same to town, seconded by Jay. All in favor. Roger will prepare letter to send to Town.
11. Clarified how often Chamber Board meetings to be held. We plan to meet monthly except for Aug and Dec (10 times per year).
12. Discussed program currently in works in Alberta Government for a 'Tourism Corridor' across Southern Alberta from Stirling to Mountain View. This is item of interest for future meetings.
13. Discussed concept of 'Incubation Program' and how it might be implemented in our town with aim to develop existing businesses here and attracting new business to Magrath. Could be developed as a policy proposal for future meetings.
14. Ross suggested we develop a program for local annual trade shows sponsored by the Chamber. Will investigate and report at future meeting.
15. Jay noted availability of commercial properties is shrinking over time and suggested we prepare policy requesting maintenance of existing levels and development of new properties for commercial development in Magrath.
16. Discussed need for board member committee assignments. Decided to organize as follows for now:(1) Membership/Budget; Arlen, Rhoda, Richard. (2) Business Development/Planning/Beautification; Warren, Jay. (3) Public Relations/Communication/Education; Duane, Roger. (4) Programs/Events; Ross, Wade. Moved to organize as describe above by Ross, second Jay. All in favor.
17. Next meeting of Board set for Thu 9 Sep 7pm at Roosters. Noted next Chamber general meeting planned for Thu 23 Sep, 2010 7pm at Covered Wagon. Duane/Roger will work on collection information on Chamber Benefits (insurance, etc) for this meeting.
18. 9pm moved to adjourn. All in favor.
19. Move to adjourn at 9 pm
    
    Outstanding Items:
    

• Committees to prepare mission statements
• Business Development: Town plans
• Membership: New member drive, Local Business Database, Certificates
• Promotion: Map of Magrath, Online Member Directory, Logo Design, Shop Local, Website (see magrathchamber.com)
• Programs: Trade Show, Hometown Christmas, etc

Minutes by Roger Davies, Secretary

---