Minutes 9 Sep 2010 7pm Chamber Board Meeting

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Magrath and District Chamber of Commerce
Board Meeting Sep 9, 2010 at 7pm at Roosters

Attending: Jay Mackenzie, Duane Thomson, Roger Davies. Richard Spencer, Arlen Bennett, Ross Moore, Wade Hatch. Regrets: Rhoda Parent, Warren Schoff

Call to order Presiding Chamber President Jay Mackenzie 7:15pm
Pre-discussion items: Reviewed sample brochures from other towns (Cutbank, Cardston), and discussed views on the Proposed (Aug 24) Cardston County and Town of Magrath Intermunicipal Development Plan (IMDP) document: available at the Town of Magrath website: IMDP (PDF). Note: Public meeting on IMDP scheduled for Thu 16 Sep 2010.
Minutes of Previous Meetings (Jul 8 Board) discussed and approved. Moved by Duane, second Jay. All in favor. Items arising from minutes discussed:
Duane reported that town data collection project is complete. Results are in a Filemaker Pro database file on his (loaned) computer. Roger will assist him in accessing the original data file for Chamber and Town of Magrath use..
Jay reported that after many happy returns we are still waiting for confirmation of approval of incorporation forms sent in. He used Rooster address for now as they require physical address instead of just a PO Box.
Roger reported that setup of bank account at ATB is almost complete.
Jay reported that sample logo had been forwarded to him by Warren. He will email copy to board members.
Arlen reported meeting with Dr Anderson on planned development project in block north of Town Hall. Start of project scheduled for Dec 2010. Board happy to see this type of improvement on main street. They plan to use front 30x50 of lot for their dental offices (Dr Anderson and Dr Smith) and to reserve back areas for possible future commercial development.
Roger will prepare the letter requesting a representative from Town to sit as an additional Chamber Board member.
Discussed need to determine what grant monies might be available for chamber use. e.g. from 'Tourism Corridor' project or from provincial and municipal governments or other sources. Future item of discussion.
Ross discussed proposal for Chamber Trade Show in spring of each year. He will check availability and rates for use of Ice Arena in Apr or May 2010.
New Business items:
Jay proposed we modify the time frame for Chamber memberships sold in 2010 (introductory year) to be extended to last through to the end of 2011. Discussed merits. Wade and Ross 2nd. Approved.
Duane proposed the Chamber host a Candidates Forum for the upcoming civic elections in Oct 2010. Would need to find an appropriate moderator and location and date. Suggested Program/Events committee to head up organization of this event. Duane will assist Wade/Ross in planning for Thu 7 Oct 2010. Suggested 2 x $50 ads in Westwind paper prior to event. Roger has sat as Timer for past events. Duane can approach Town for assistance in booking event location (Tom Karren?) and use of sign. Approved.
Roger reported that Jack Salmon has agreed to present information on chamber benefits at our 23 Sep 2010 general meeting.
Further discussed opinions on the proposed IMDP document. Recommend board members attend public meeting on 16th and have a quick meeting afterward to develop position statement.
General Chamber meeting in 2 weeks - Thu 23 Sep at Covered Wagon. Next Board meeting is scheduled for Thu 14 Oct 7pm at Roosters.
Move to adjourn at 8:45 pm by Roger. All in favor.

Outstanding/Future Items:

Election Candidates Forum
Chamber Spring Trade Show
Funding Options - Grants/Other
Commercial Property Availability Policy
Thankyou to Rhoda/Warren for work on Chamber Float
Committees to prepare mission statements
Business Development: Town plans
Membership: New member drive, Local Business Database, Certificates
Promotion: Map of Magrath, Online Member Directory, Logo Design, Shop Local, Website (see magrathchamber.com)
Programs: Trade Show, Hometown Christmas, etc

Minutes by Roger Davies, Secretary